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Any document issued in South Africa must be apostilled or legalized if it is to be used in a foreign country. South African diplomatic or consular missions abroad are not allowed to issue apostille certificates, but only credentials. For those applying to teach English abroad, we offer a set of TEFL documents. DIRCO`s mandate is to support the development of international law and the implementation of its provisions. Therefore, DIRCO is legally authorized to apostille government documents. DIRCO`s legalization department legalizes official documents created in the Republic of South Africa for use outside the Republic of South Africa DIRCO`s processing time for an apostille has decreased from a maximum of 2 days to 4-6 weeks due to the effects of Covid-1. From 14. In May 2021, DIRCO will no longer accept requests for personal quotes and walk-in visits. To find out more about the legalisation of official documents, contact the legalisation service on 012 351 1726 or by email legalisation@dirco.gov.za. We also assist in the certification of documents under Rule 63(1) of the High Court. The signature of a person who has signed a document outside the RSA can be authenticated in several ways.

Different rules apply to the authentication of (i) documents executed in the RSA for use outside the RSA and (ii) third-party documents executed in the RSA. Apostille certificates can be used in these countries. If you intend to use your public, corporate, commercial or educational documents in countries that are not signatories, you must follow a comprehensive legalization process for embassies or consulates. A person who needed a DIRCO apostille would travel abroad to a country party to the Hague Convention, whose embassy accepts the apostille of the Supreme Court. There are a variety of public documents requested abroad for people who travel for pleasure, move or change for employment purposes. The types of documents that are usually requested abroad and require an apostille are: The following types of official (public) original documents may be submitted directly to the legalization body, provided that the documents have been signed and endorsed by the relevant issuing authority, as indicated below: Legalization therefore essentially means the procedure by which the signature and seal appear on a (public) official. revised. Note: The full description of the Apostille Convention is the Hague Convention of 5 October 1961 (exemption from legalisation of foreign public documents). More information on the signatory states is available on the Hague Conference on Private International Law – www.hcch.net website. Note: South African diplomatic or consular representatives abroad can only legalize official documents if they have been legalized by the competent foreign authority in their country of accreditation for use in South Africa.

South African diplomatic or consular missions abroad cannot issue apostille certificates, but only credentials. In short, the High Court is appointed by the state to issue the apostille. To obtain an apostille from the High Court, you must contact the Registrar of the High Court. The registrar will request a copy of your notarized document and the apostille will be ready for removal in 6 weeks. Proven qualifications are: NQF Level 2-8 Professional Certificates; and operating certificates in the following categories: operating certificates issued by the OTQC under the Skills Development Act – certificates issued on or after November 1, 2013; trades certificates issued by the Ministry of Labour, the Ministry of Labour and the Ministry of Advanced Education and Training; internship certificates issued by the Ministry of Labour, the Ministry of Labour and the Ministry of Higher Education in accordance with article 30 of the Vocational Training Act; trade certificates issued under the Black Builders Act; and replacement trade certificates issued by the OTQC. Please note the following exceptions where the OTQQ is NOT able to verify a trading certificate: A trading certificate issued by a former training council or a sectoral education and training authority (ETAT). For the certification of these certificates, the applicant must follow the procedure, i.e. notary/chancellor of the High Court. NOTE: The College requires that a certified copy of the document be verified, as well as a certified copy of the applicant`s identification card or passport. Certified true copies must not be more than three (3) months old.

The applicant must ensure that the OTQC can actually verify the type of certificate before paying the fee. These copies and proof of payment, as determined by the OTQ, of the request for review must be sent by email to verification@qcto.org.za. OTQC bank details: ABASA; Mid Corporate Pretoria; checking account; account number 40 7837 0566; Industry Code 632005; Reference number DIRCO001. The email must clearly state: VERIFICATION FOR DIRCO. The application must clearly indicate the embassy/country and the information provided by the applicant as follows: name and address of the embassy/high commissioner/consular; first and last name; Identification number; contact number; Email address; and contact persons. The CTA will endeavour to ensure completion of the review within 72 hours on a business day. Once the application is completed, the applicant will be contacted to arrange a courier service that will collect the documents at the OTQC offices and deliver them by courier or deliver them to DIRCO`s legalization department. (The cost of such a courier service is borne by the applicant.) The applicant can also pick up the documents during working hours from 08:00 to 15:30 by arrangement at the OTQC office. NOTE: Organization chart: Process following the itinerary of the notary/clerk of the High Court (if the country of destination is NOT a signatory to the Apostille Convention) – and when the certificate of credation is issued and affixed: Important remarks (regarding documents following the path of the notary (or sworn translator) and the Registrar of the High Court): If the country you are traveling to is not a signatory to the Hague Convention, it must follow an authentication process to legalize public documents.

Legalization means that the corresponding documents are notarized or legalized by the embassy. Document authentication is also provided by DIRCO and the exact steps to obtain the apostille apply. As different categories of documents require different processes, it is advisable to contact us first by phone or email, you can also click on the « Online Quote » link above to receive a quote based on your specific documentation. Phone: (012) 342-3236 Fax: (012) 342-1486 Email: info.tcci@mweb.co.za Chamber of Commerce and Industry – Johannesburg Tel: (011) 726-5300 Fax: (011) 482-6514 Email: info@jcci.co.za Website: Cape Town Regional Chamber of Commerce and Industry www.jcci.co.za Tel: (021) 402-4300 Fax: (021) 402-4304 Email: narieman@capechamber.co.za Note: More information on how to contact us can be found on the Chamber of Commerce website and South African Industry (SACCI) – www.sacci.org.za/ Details of rooms across the country. A person who would need an apostille from the Supreme Court would be someone travelling abroad to a country that is a party to the Hague Convention and whose embassy accepts the apostille of the Supreme Court. For example, many students enroll in universities abroad and receive scholarships. Admission to a foreign university requires the student to provide a higher national certificate or more recent qualifications, as obtaining the apostille is mandatory for the certificate. For scholarship holders, a birth certificate may be required, which requires an apostille. The High Court takes 2 to 5 days to process an apostille. Consular notarial services are provided to South African citizens and foreigners who need to legalise South African official (public) documents for use abroad.

These services are provided to give legal validity to South African official (public) documents so that a person can use the documents outside the Republic of South Africa. Document legalization means that official (public) documents issued in the Republic of South Africa for use outside the Republic of South Africa are affixed, sealed and signed either with an Apostille certificate (if countries have signed the Apostille Convention) or with an accreditation certificate (if countries have not signed the Apostille Convention).